An Examination management system saves institutions a lot of time and money in terms of reports, certifications, question papers, and correct answer sheets which can all be done and distributed online. The lengthy formalities and processes involved in creating question papers, registering candidates for exams, answer sheet evaluation, and declaration of results get completely eradicated with the easy availability of computers and the internet. An EMS automates all examination operations.
Examination processes don’t end with results announcement. Schools need to maintain records for pre-examination reports, assessment reports, credit-based reports, and examination reports. They also have to keep a record of exam papers for future reference for teachers and students. All this can be saved on the cloud database of institutes, which can be accessed at any time. It does not only save the cost of stationary but also the costs and places of storage of all the examinations reports & data. It also helps teachers in result calculation.
An exam management system can be designed completely customized to suit a particular institution's exact requirements. For example, whatever the marking scheme in a school, whether it is grading or percentage-based, an EMS can be customized according to their needs. It can also convert grades to marks if required. This way, results can be generated faster, and management can distribute them to students sooner.
An exam management system helps educators to generate and manage all these reports with full details. All these reports will be on the cloud with regulated access to select personnel who can download them individually or in bulk smoothly.
Another important point to note in this day and age of digitisation is that no one can NOT deny the power of computer-based calculation systems. Using this system in examination processes reduces the possibility of any error. With a sound system such as EMS, teachers can avoid the time waste in re-evaluation, and re-work in reports. That also increases the reliability and credibility of school management. And even from the students’ side, an exam management system provides unprecedented transparency from assignments to examinations.
Another factor we often miss out on is security. The system can help to ensure the security of exam data and prevent cheating. Features such as online proctoring, secure test delivery, and anti-cheating mechanisms can enhance the security of the exam.
Let us look at some of the features an MVP version of an Exam management system must have:
- Exam Creation: The system allows educators to create exams by selecting the subject, exam type, duration, and question format. Educators can also upload questions or select questions from a question bank.
- Exam Scheduling: The system enables educators to schedule exams and set exam dates, and times. Students can view their scheduled exams and receive reminders via notifications.
- Exam Grading: The system facilitates the grading of exams, allowing educators to grade exams manually or automatically using a grading rubric. The exam pattern can be completely customized as per the administration's requirements. Some users prefer descriptive examinations(which can be graded by taking and uploading photos on our secure system) over objective type examinations and vice-versa - this can be accommodated with ease.
- Result Management: The system allows for the management of exam results, enabling educators to generate reports, view student performance data, and export results to other systems. Our system allows you to visualise any data in any way you want.
- Question Bank: The system provides a repository of questions that educators can use to create exams. The question bank allows educators to tag questions, search for specific questions, and categorize questions by subject.
- Security: The system also logs all user activity, ensuring that any unauthorized access attempts are detected and reported.
- Mobile Access: The system can be accessed via mobile devices, enabling educators and students to manage exams and view results on the go.
Now, as mentioned earlier, these are the basic skeletal needs for a quality exam management system, but the good mark of quality enterprise software is its flexibility to add and customize features. The same system can be used across multiple industries but obviously, usage and needs will be different for every institution and no matter how good the software is, it will definitely need some tailoring- the “one size fits all” concept rarely works in terms of peak efficiency and user comfort.